Clarido for proposal managers
You're responsible for winning the contract, but you don't write anything. You coordinate, chase, check, and format. Clarido handles the admin.
The proposal manager's dilemma
Your title says 'proposal manager' but your real job is making sure 10 people deliver a coherent document on a tight deadline. You don't write the methodology. You don't do the CVs. You don't validate the technical compliance.
You coordinate. You chase subject matter experts who haven't delivered their section. You check that every requirement has a response. You reformat contributions so they look like they were written by the same person. You assemble the final document at 11pm the night before submission.
Your value is invisible until something goes wrong. Nobody notices when compliance is perfect. Everyone notices when a requirement is missed.
I spend 60% of my time on tasks I'd describe as 'following up on things.' Chasing people, checking boxes, reformatting tables. The other 40% is where I actually make a difference — response strategy, positioning, win themes.
What eats your time
We've talked to dozens of proposal managers. The same four problems come up in every conversation:
Chasing subject matter experts for content
The infrastructure expert promised their section by Tuesday. It's Thursday. They're on a client engagement. You send the third reminder. When they deliver, it's one paragraph instead of two pages.
Building the compliance matrix by hand
Read 200 pages, extract every requirement, verify it's covered in your response, update the status. Takes a full day and it's the kind of task where mistakes slip through.
Reformatting everyone's contributions
Sophie writes in Arial 11 with round bullets. Marc prefers Calibri 10 with dashes. Julie sends a PDF. You spend hours making everything look consistent and professional.
Last-minute addenda scrambles
An addendum arrives three days before closing. It modifies the evaluation grid and adds a mandatory requirement. You need to update your matrix, adjust the response, and notify the affected writers. The week's plan just changed.
A better workflow
Here's what a submission looks like with Clarido, from upload to assembly:
Upload the RFP
Drop the main document, annexes, and addenda. All formats accepted.
Automatic requirement extraction
In minutes, every requirement is identified, classified (mandatory/rated), and linked to its source.
Configure document sections
Define your proposal sections: firm profile, team, methodology, similar projects. Each section pulls from your centralized content.
Track production plan progress
The production plan shows the status of each step: documents to prepare, internal tasks, requirements to cover. Everything visible on one page.
Check compliance with the checklist
The checklist lists every RFP requirement. You manually mark the status: compliant, pending, or missing.
Assemble the final document
All sections in one document, formatted and paginated. Table of contents and compliance verified.
How Clarido fits your day
Two tools change your daily workflow: the production plan tracker and the compliance checklist.
Production plan at a glance
See overall project progress: documents to prepare, internal tasks completed, requirements covered. Everything on one page.
Documents
3/4
completed
Internal tasks
5/8
completed
Requirements
12/15
covered
Compliance checklist
Every RFP requirement is listed. You update the status manually as sections are completed. Addenda are detected and flag potentially affected items.
What actually changes
The ratio of your time flips. Less admin, more strategy.
Before
60%
of time on administration
40%
of time on strategy
With Clarido
40%
of time on administration
60%
of time on strategy
80%
less time on extraction
0
requirements missed
1 click
to assemble the final document
The proposal manager's job doesn't disappear — it shifts. Less chasing and reformatting, more strategic positioning and win themes. That's where you make the difference.
Built for how you work
See how Clarido handles the admin so you can focus on winning.