Stop rewriting the same proposal sections
Your firm overview already exists somewhere on a shared drive. So does your methodology. Yet someone is rewriting them right now.
The copy-paste proposal
Every proposal your firm produces contains sections that come back from one RFP to the next. The firm overview. The methodology. Team bios. The quality approach. The risk management plan.
These sections already exist — in past proposals, on shared drives, in emails from colleagues who've moved on. But nobody can find them when they need them. So they start over.
12 h
spent on average rewriting content that already exists elsewhere
60%+
of proposal content is reusable from one RFP to the next
Twelve hours per proposal rewriting content that already exists. Over 50 proposals per year, that's 600 hours — roughly four months of full-time work.
Why teams rewrite from scratch
It's not intellectual laziness. Teams rewrite because the alternatives are worse:
Content is scattered everywhere
The PSPC 2024 proposal is on Marie's drive. The City of Montreal one is in Teams. The up-to-date CVs are... somewhere. Finding the old version sometimes takes longer than rewriting.
No way to search
A shared folder with 200 Word files isn't a knowledge base. You can't search for 'our project management methodology for the public sector' and get a useful result.
Content goes stale
The org chart is from 2023. Jean-François's CV still mentions his old position. The ISO certification was renewed but nobody updated the boilerplate. Reusing stale content is worse than rewriting.
People leave and take knowledge with them
When your best proposal writer leaves the firm, they take with them the knowledge of what worked, which phrases scored well, and where to find the right content.
The result: every proposal starts almost from zero. Effort is duplicated, winning phrases are lost, and quality varies from one submission to the next.
What a content library should actually be
The solution isn't a better shared folder. It's centralizing the content that repeats from one proposal to the next in a single place, kept current and accessible to the whole team.
What Clarido centralizes:
- Content blocks organized by type: profile, values, methodology, health and safety, quality
- Reference projects with bilingual descriptions, sorted by client and year
- Centralized team profiles with short and long CVs in French and English
- Direct insertion into the generated proposal document
A SharePoint folder with 300 Word files sorted by year is a proposal graveyard. A content library centralized in your proposal tool is something else entirely.
We found a methodology section we'd written for a Transport Canada RFP in 2024. It was perfect for the one we were preparing. Saved us a full day of writing. The problem is we found it by accident.
How Clarido handles content reuse
Clarido centralizes three types of reusable content: standard content blocks, reference projects, and bilingual team profiles.
Standard content blocks
Firm overview
Corporate profile
Quality approach
Methodology
Sustainability policy
Values
Create reusable content blocks at the organization level: firm overview, values, methodology, quality approach, health and safety. Each block is bilingual and can be inserted into any proposal with one click.
Reference projects library
IT Modernization — City of Laval
City of Laval · 2024
Cloud Migration — MAPAQ
MAPAQ · 2023
Citizen Portal Redesign — MTL
City of Montreal · 2025
Maintain a portfolio of past projects with bilingual descriptions, client testimonials, and reference status. Select relevant projects for each proposal — they get inserted directly into the generated document.
When you assemble a proposal, you pull from your content blocks and reference projects. The generated document includes everything, formatted and ready to submit.
Getting started is easier than you think
Setup takes less than an hour. Here's how it works:
Start by creating your standard content blocks: firm overview, quality approach, sustainability policy. These are the sections you rewrite for every proposal.
Add your reference projects and team profiles. Clarido automatically extracts firm profile and team information from an existing proposal during initial onboarding.
Create your standard content blocks
Firm overview, values, methodology, quality — the sections that appear in every proposal.
Add your reference projects
Import past projects one by one or in bulk via Excel. Add descriptions, clients, and testimonials.
Manage team profiles
Bilingual CVs, roles, and skills for each member. Updated once, reused across all proposals.
In one hour, your content blocks are in place. For every proposal after that, you insert them with one click instead of rewriting.
Start building your content library
Centralize your standard content, reference projects, and team profiles. Reuse them in every proposal.